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Live Update of the Prescott Council: July 24, 2018
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24 July 2018  

It's the Council Meeting Day - starts at 3 PM. No study session!

At the beginning is the Hassayampa Community Facilities District #2.

Ribbon cutting @ Noon on Wednesday, August 29 for the new airlines, Skywest! 

Downloads:

Agenda

Agenda Packet

1. CALL TO ORDER

2. INTRODUCTIONS/ANNOUNCEMENTS

3. INVOCATION

Reverend Dave Groff from Prescott Life Church

4. PLEDGE OF ALLEGIANCE

Mayor Mengarelli

5. ROLL CALL: Everyone here except Steve Sischka.

6. PROCLAMATION

A. Purple Heart Recognition Day - August 7, 2018 - Read by Councilman Phil Goode.

purpleheart_recognition.jpg

6. B. Child Support Awareness Month. August, 2018.

7. PRESENTATIONS

Granite Mountain Hotshots Memorial

8. CONSENT AGENDA

A. Approval of draft minutes for the May 22, 2018 Special Meeting-Executive Session, the May 22, 2018 Voting Meeting, the June 12, 2018 Study Session, the June 12, 2018 Special Meeting-Executive Session, the June 12, 2018 Voting Meeting, the June 26, 2018 Special Meeting-Executive Session, and the June 26, 2018 Voting Meeting.

Council Memo Printout

a. May 22, 2018 Special Meeting-Executive Session

b. May 22, 2018 Voting Meeting

c. June 12, 2018 Study Session

d. June 12, 2018 Special Meeting-Executive Session

e. June 12, 2018 Voting Meeting

f. June 26, 2018 Special Meeting-Executive Session

g. June 26, 2018 Voting Meeting

B. Approval to Purchase Fire Department Personal Protective Equipment (Turnouts) from L.N. Curtis and Sons, Using HGAC Contract No. EP11-17 Pricing, in an Amount Not to Exceed $36,450.00 (City Contract No. 2019-041). Funding is available in the Fire Department General Budget for FY2019.

Council Memo Printout

a. Turnout Specification

b. Turnout Suit Product Detail

C. Approval of Amendment No. 3 to City Contract No. 2017-260 with the Robb Group, LLC for Economic Development Services in the amount not to exceed $52,000.00. Funding for this contract is budgeted in the General Fund.

Council Memo Printout

a. Original Robb Contract 2017-260 with Amendment 3 to Contract

D. Award City Contract No. 2019-051 to FCI Constructors for the Granite Street Garage 5th floor deck re-caulking in the amount of $31,000.00. Funding is available in the Parking Garage division of the General Fund.

Council Memo Printout

a. 2018-2019-FCI-Contract-Extension-YR2 (1)

b. 180628 Granite Street Garage 5th Floor Recaulk Proposal

E. Approval to purchase one (1) ea. 2018 Caterpillar 305.5E2 Hydraulic Excavator from Empire CAT using City of Tucson Contract No. 120377 pricing, in the total amount of $80,413.43 (City Contract No. 2019-053). Funding is available in the Water Fund.

Council Memo Printout

a. Empire CAT Quote Dated July 12, 2018

F. Acceptance of the U.S. Department of Justice Edward Byrne Memorial Justice Assistance Grant in the Amount of $10,976.00 and Approval to Purchase Infrared Illuminators and Weapon Mounted Flashlights.

Council Memo Printout

G. Approval of City Contract No. 2019-057 with DocUnited Imaging in an amount not to exceed $60,648.60 using National Cooperative Purchasing Alliance contract 11-25 Region 14 ESC pricing. This contract will be paid by the City's operating funds through cost recovery.

Council Memo Printout

Items C, E, G have been pulled.

All other items passed unanimously. 

C is pulled by Mayor Mengarelli in order to acknowledge Jim Robb's work, and express appreciation for his efforts. Phil Goode agrees and notes that his efforts have far exceeded that of GPREP. Passes unanimously. 

E.  Phil Goode asks why it is needed, and how it will improve performance. This equipment fits the needs for what they are doing. Smaller than a backhoe, it is replacing a backhoe, this will allow them not to rent the equipment, which they have had to do in the past. This will also increase efficiency, prevent damage, costing more time and money. The equipment should last 15-20 years. Passes unanimously. 

G. Phil notes how impressed he was with Maureen's analysis in the recent past. It will reduce costs by about half of current expenditures. Better program, better support and lower cost. Passes unanimously. 

 

9. ORDINANCES/CONSENT

A. Adopt of Ordinance No. 2018-1621, authorizing the purchase and acceptance of easements from Prescott School District No. 1, for the Mingus - Douglas lift station abandonment project. The total associated costs are $41,505.00, with funding available in the Wastewater Fund.

Council Memo Printout

a. City Ordinance No. 2018-1621

b. Agreement for Sale and Easement Documents

c. Vicinity Map

B. Adopt Ordinance No. 2018-1623 dedicating Right-of-Way to the Public for a portion of Samaritan Way and Lakeview Road.

Council Memo Printout

a. City Ordinance No. 2018-1623

b. Vicinity Map

c. Map of Dedication

10. LIQUOR LICENSE AGENDA

A. SPECIAL EVENTS

1. Approval of a Series 15 Special Event Liquor License Application for the Yavapai College Foundation; Event: The 50th Anniversary Celebration; Event Location: Career and Technical Center located at 220 Ruger Road; Applicant: Paul Kirchgraber; City Application No. 18-034; Date/Time of Event Liquor Sales: Saturday, September 29, 2018 from 11:00 a.m. to 3:00 p.m.

Council Memo Printout

a. Event Information Yavapai College Foundation

b. ARS 4-203.02 Special Event License

Both pass unanimously. 

11. REGULAR AGENDA

A. Adopt Resolution No. 2018-1649 approving an Intergovernmental Agreement with the Yavapai County Flood Control District (City Contract No. 2019-047) to accept funding in the amount of $600,000.00.

Council Memo Printout

a. Resolution No. 2018-1649

b. Yavapai County Flood Control District IGA 2018-19, City Contract No. 2019-047

They present a "menu" approach to the County, and can do any of the projects on the list under their agreement. 

Motion passes 6-0.

B. Adopt Resolution No. 2018-1650, approving Amendment No. 3 to the Joint Funding Agreement with the United State Geological Survey (USGS), for data collection within the Big Chino Sub-Basin (City Contract No. 2014-160A3).

Council Memo Printout

a. Council Agenda Memo dated September 19, 2012

b. Resolution No. 2018-1650

c. Amendment No. 3 Joint Funding Agreement (City Contract No. 2014-160A3) and Workplan for Groundwater-Levels and Groundwater-Storage Data Collection in the Big chino Sub-basin, Central Arizona

Joint funding agreement, a sub-contract between SRP, Town of Prescott Valley and Prescott. They would like to continue to collect data because they don't have 3 years worth of data. They have drilled 28 wells for data collection but are working towards 33. The City owns 7 monitored wells. 

The City and the partners are working hard to collect usable data, Blair explains. 

C. Adopt Ordinance No. 2018-1624, setting the Fiscal Year 2019 City property tax levies.

Council Memo Printout

a. Ordinance No. 2018-1624

Passes unanimously. 

 

D. Award City Contract No. 2019-052 to FCI Constructors for the Southeastern Stair Tower Replacement in the amount of $440,000.00. Funding is available in the General Fund.

Council Memo Printout

a. Budget Estimate - Prescott Southeast Stair Replacement R3180628

b. 2018-2019-FCI-Contract-Extension-YR2

Steve Blair thanks them for their efforts and notes that it is a bit embarrassing to have to spend $1M after just 12 years. He asks what the warranty on the new work will be: 1 year. 

Councilwoman Billie Orr asks the timeline: Sept 4 start, December 31 complete.

Lamerson noted that they make the decisions based on the best information at the time. He also reminds them that the council was required to accept the lowest acceptable bid. "Sometimes the cheapest isn't always the best," he notes.

Passes unanimously. 

E. Adopt Resolution No. 2018-1651 designating the City Clerk authority to approve special event liquor licenses, farm winery festival licenses, and craft distillery festival licenses for events held in the City of Prescott.

Council Memo Printout

a. Resolution No. 2018-1651

This is recommended by Jon Paladini, the City Attorney. They will still have to go through the staff process - this will be a more efficient way to manage these licenses. Orr notes that this will speed up the process for the applicants.

Motion passes unanimously. 

F. Award of City Contract No. 2019-050 to Kimley-Horn and Associates, for professional engineering services for the Willow Lake Road and Prescott Lakes Parkway Intersection Improvement Project in the amount of $79,841.00. Funding is available in the Street Fund.

Council Memo Printout

a. 20180711-Scope of Work and Fee-Willow Lake Road Prescott Lakes Pkwy

"Concerned about the amount of money needed for a study," Mayor Mengarelli states. He asks if this is "right-sized". 

"I felt it was a little over-engineered," Orr states. 

Orr notes that this delays the timeline. 

Lamar promises a downsized, right-sized project. 

"We don't need to study it, if we need a light, we need a light. Period." said Lamerson.

12. ADJOURNMENT

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Lynne LaMaster

Lynne LaMaster is the Founder and Editor of the eNewsAZ Network of websites. She asks a lot of questions! In her spare time, she loves photography, cooking and hanging out with her family.

Website: https://www.facebook.com/eNewsAZ/