Today: Dec 12 , 2019

Live Update of the Prescott City Council October 22, 2019
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22 October 2019  

It's the live update of the Prescott City Council!

Downloads:

 Agenda 

 Agenda Packet 

Watch the study session live here: 

1. CALL TO ORDER

2. ROLL CALL

1. Roll Call

3. DISCUSSION

A. Presentation on the Pavement Preservation Program and its Integration into LUCITY for Use in the Monitoring, Updating and Programming of Pavement and Preservation Projects.

Council Memo Printout

 There are over 7800 road segments to consider.

Goal: Maintain or improve the pavement network service life.

Blair asks about previously rehabilitated roads. He'd like to get another 7-10 years if they can be rehabilitated again.

Goode asks if the Lucity program will ever be finished?

Part of the problem is that they didn't purchase all the add-ons they could have.

They expect to come back to Council for further modules in the spring.

Lamerson asks for an estimation for what it will cost to maintain the roads annually in it's current condition. That would be around $6M.

B. Presentation on Pedestrian Scramble Test at Montezuma and Gurley Traffic Signal.

Council Memo Printout

  • The test has been in place for 43 days. 
  • The test requires use of push buttons 

(True story, I always call them 'idiot buttons' because I didn't think that pushing them made any difference. Turns out I've been right all along. But now, it will need the buttons to be pushed.)

  • Significant timing changes implemented

The test installation does not include all improvements that can be done for a permanent installation.

  • Extended MAX time on Montezuma Street to Improve NB flow.
  • Increased delay to vehicles on Gurley Street
  • Doubled cycle time during peak hour
  • Removed pedestrian recall, provides improved traffic flow
  • Changes would improve pre-test conditions

People are learning they have to push the button, which is a good thing.

Feedback as of Friday: 

107 unique public comments

  • Supports: 40
  • Opposes 48
  • Neutral 19

All comments were from identified people. 

45.4% supportive

54.6% opposed

Highest concern was capacity and delay

Those opposed mainly indicated vehicle delay as the reason

Supporters noted pedestrian safety as the primary benefit

  • Capacity & Delay 51.1%
  • Pedestrian Use: 15.9%
  • Safety 10.2%
  • Violations & Enforcement: 11.4%
  • Layout & education: 11.4%

Pedesrians crossed against the signal betwddn 25-50%

Vehicles turning on red: 16-24%

Changeover went well, seamless.

PD Presence has been helpful

Ammount of traffic during peak hours cannot be accommodated the some gridlock given the two through lanes on Montezuma

Public has been generally receoptive to the City conducting a test.

Pro

  • It has been well received
  • Shorter pedestrian wait times for diagonal crossers
  • No demonstrated safety issues to date
  • Reduced pedestrians blocking right turn movements during vehicle phases
  • Eliminates most left turn vehicle pedestrian conflicts
  • Provides an improvement in traffic flow 

Con

  • Longer vehicle and pedestrian wait times
  • NB Montezuma traffic backups still occurring during peak hours
  • Traffic queue lengths on EB/WB Gurley and on SB Montezuma Increased
  • Pedestrian violations of "don't walk" can negate some improvements from the exclusive phases.

Phil Goode thinks it is not an effective solution, but thinks there should longer testing.

Blair: Needs more time to consider. And wants the striping and lights set up properly.

"I would support it," Sischka. "Under better conditions with striping and audible signals - we need more time to make it work."

In support: Blair, Sischka, Orr, Lamerson

"I think we absolutely need to protect our pedestrians," Orr said.

"The timing of the trial has to be real," Lamerson said.

Bill Finelli: Voted to recommend to continue, with proper implementation. It didn't improve traffic - juggled it around a little, but it did improve pedestrian traffic.

Rusing: Wants an adequate pre-test evaluation.

Peter Croatenik???: Would like to see the program expanded. Points to new traffic light on Willow Lake Road, but no accommodation for pedestrians.

Mayor asks how much it would cost to do full implementation? $15-20K, but some of the implementation could be used no matter what.

"If this is kind of same/same, but we're gaining pedestrian safety... I would want to agree with my other councilmembers that want to keep doing this," the Mayor said.

"I wouldn't object," Goode said.

Orr brought up the Sam Steiger crosswalk, could crossing there be coordinated with that?

C. Presentation to Review Public Comment Related to the Proposed 2019 Water Policy.

Council Memo Printout

  • 100 participants
  • 26 online submissions
  • Approximately 110 questions

Concerns

  • Conservation
  • Safe yield
  • Regional Cooperation
  • Rushed, needs to be delayed

12th public meeting

Some in favor, some not in favor.

Changes recommended:

(minimum) Return flows increased from 50% to 60%

New subdivisions typically are bringing in about 90%, according to Blair.

Changes to the Policy based on public comments

  • Administrative approvals reduced from 5 AF to 2 AF (currently at 1 AF) - but will still go to Water Issues subcommittee
  • Expansion Zone Map modified
  • Including restriction on use of Gray Water
  • No new Golf Courses
  • Added Washing Machines to Rebate Program
  • Added Exemption for Sewer Connections
  • Effluent from Outside city limits will be subject to Prop 400 rules

Increase sewer connections where possible

Study possibilities

Make recommendations

Increase Sewer Connections Where Possible

  • Identify funding opportunities
  • Use Water Resource Management Model
  • Continue Conservation efforts

Engage in regional cooperation - safe yield On November 14, water summit to be convened in region.

NOTE: November 12 Review of code and Policy Changes and will vote in voting session

Public Comments

Colin for Sunstate Builders: Wanted to express appreciation that the policy is based on facts and current use. Also likes removing water allocations. Sewer and recharge already beginning to install mirroring systems to track in development. "Want to compliment the City on how well this is being thought out."

Leslie Hoy: Representing CWAG - CWAG's major concerns are a sustainable solution.

  • Sewer policy - agree
  • Water Conservation - recommends immediate approval
  • Landscape policy - support
  • Water Administration - can live with 2
  • Water distribution outside city - does not approve - would like it to be tabled for additional study, wants statement of need, rationale, and other things.
  • Wants to see letter from ADWR

Bill Feldmeier: Please convey to other council members I am in support of new policy.

Geri Smith Fornara - agrees with CWAG, doesn't think the council understands water, "You aren't thinking."

Chris Harrison: Dorn Homes - Builds organic homes, energy conservation, air quality and water conservation. Applauds efforts from the community.

Peter Krupnik: (Name may be misspelled) - Wants to reinforce CWAG position. Wants letter from ADWR on legality.

Howard Mechanic: Supports basic thrust, wants to take best efforts to lead AMA to safe yield. Other parties need to to share in cost. Wants to limit new housing to 25K homes. (Comments were a little complicated, watch video for exact statement.)

Tom Atkins: "Prescott's water reality vs water mythology." Water comes from mainly 6 wells in Chino Valley. Says water levels are dropping in all areas by 1 1/2 feet per year. 

Tom Rusing: Agree with many comments made. Lot of concern from public about process to make decision. Didn't like Open Houses, no real presentation. No group Q&A. Public input has helped, identified issues and encouraged changes. Wants regional cooperation.

Tana Carrig???: Unhappy with graphs provided at Open Houses. Thinks they will confuse rather than inform. The public is not conserving water just to save money. Need mitigated small growth 1-2%. To Council, "Is this the legacy you want to leave?" Calls it Boomtown, or Calgary, Canada.

________________________

Clyde - from city: This is not water rediscovered, this is water they already had been allocated. They can achieve more now with the water they already were allocated. 

Billie Orr - the land was in the General Plan. The City already provides water to people outside the city limits. 

Goode: Thanks the staff and leadership for changes presented today. He'd like to have a higher rate for new developments. Applauds the water summit. Wants to delay vote until after summit. Wants to make sure policy doesn't expand growth. He also wants ADWR statement.

Blair: "We've come a long ways...!" We're not delivering to Chino, or Prescott Valley. It was all included in the General Plan back in 1998. "These are not new lines in the sand," Blair said. "We're not increasing density, we're providing quality conservation." Points out that if they run sewer line to Ho-Kay-Gan it will get 400 homes off septic. 

Sischka: Prescott growth: 2 1/2%; PV 14%; CV: 5%. Points out that other nearby communities aren't limited by Prop 400. "This is what is right for the area. What Prescott is doing is outstanding right now. I don't mind working a little longer to get to a good result. I certainly mind the goal posts being moved."

Billie Orr: By providing these services outside the city limits, without annexing them, the city won't have to provide police and fire.

4. ADJOURNMENT


Downloads:
 Agenda  Agenda Packet 

1. CALL TO ORDER

2. INTRODUCTIONS/ANNOUNCEMENTS

3. INVOCATION

Deacon Tony Humphrey with Sacred Heart Catholic Church

4. PLEDGE OF ALLEGIANCE

Councilman Sischka

5. ROLL CALL

Councilwoman Alexa Scholl is excused.

6. PROCLAMATIONS

A. Charitable Giving Awareness Month November 2019

Read by Councilwoman/Mayor Pro Tem Billie Orr

B. Patient Blood Management Week November 4-8, 2019

Read by Councilman Steve Sischka

7th year they've observed this event. It's about "Keeping your blood in you, and keeping it healthy." YRMC is the only hospital in the State to do this.

7. CONSENT AGENDA

A. Approval of minutes for the October 8, 2019 Special Meeting/Executive Session, the October 8, 2019 Study Session and the October 8, 2019 Voting Meeting.

Council Memo Printout

a. October 8, 2019 Special Meeting/Executive Session

b. October 8, 2019 Study Session

c. October 8, 2019 Voting Meeting

B. Appointment of a Member to the Pedestrian, Bicycle & Traffic Advisory Committee.

Council Memo Printout

C. Award of City Contract No. 2020-081 with Yavapai Title Agency, Inc. for Title & Escrow Services for Various Real Property Transactions in an Amount not to Exceed $75,000.00 Annually. Funding is Available in the Streets, Water & Wastewater Funds.

Council Memo Printout

a. Yavapai Title Agency, Inc. Proposed Fee Schedule

D. Approval of Payment to Yavapai Family Advocacy Center in the Amount of $32,617 for FY20 for Support Services to the Prescott Police Department. Funding is Available in the General Fund.

Council Memo Printout

a. YFAC Funding Request

b. Yavapai Family Advocacy Center MOU

E. Acceptance of Awarded Grant Funds from Arizona Department of Homeland Security in the Amount of $65,000 and the U.S. Department of Justice, Justice Assistance Grant in the Amount of $11,409 for Use by the Police Department to Purchase Crowd Safety and Officer Safety Equipment.

Council Memo Printout

a. Sole Source Procurement Forms - Delta Scientific

F. Award of City Contract No. 2020-061 to Superior Supply, Inc., for the Purchase of Asphaltic Concrete Rubber Crack Sealant in an Amount not to Exceed $150,000.00 Annually. Funding is Available in the Streets Fund.

Council Memo Printout

a. ADOT Procurement Award Documents

b. ADOTProcurement Amendment Document

c. ADOT Contract Amendment Summary One

G. Approval of City Contract No. 2020-079 with Ripple Industries, for On-Call SCADA Professional Services, Programming and Other Controls Engineering Services for the City's SCADA Network, in an Amount not to Exceed $100,000.00 Annually. Funding is available in the Water and Wastewater Funds.

Council Memo Printout

a. Ripple Industries LLC Estimate

H. Final Plat (FNP19-004) for Phase 5 West for Walden Ranch Planned Area Development (PAD) a 215 Lot Single-family Subdivision [Property Owner: James 110 Investments, LLC]

Council Memo Printout

a. Walden Ranch 5 West Aerial

b. Walden Ranch 5 West Zoning

c. Preliminary Plat

d. Final Plat Walden Ranch Phase 5 West

e. Resolution No. 3213

 

Councilman Goode is pulling item 7D.

A-H, except for Item D passes unanimously. 

They provide support for investigations, particularly for women and children victims of sexual assaults. This is a budgeted item. 

Originally $9900/year; increased to $15,937 16%; $32,617 100% increase; why?

RICO funding was used in the past, it has decreased significantly. Originally part of Project Prevent Child Abuse Arizona. They increased their per person amount and started using 2018 census, rather than 2015. 

RICO seizures are being reduced, a lot of criminal enterprises are using Bitcoin and it cannot be seized. 

Services provided: Victim Advocacy, crisis intervention, support groups, physical abuse and strangulation exams, interview of children by trained forensic interviewer, legal services all free of charge to victims. 

Every jurisdiction is being asked for an increase in payments.

Councilman Goode says he cannot support this increase without written justification.

Item 7D passes 5-1. Phil Goode in dissent.

8. REGULAR AGENDA

A. Approval of the Final Plat (FPN19-006) of Phases 1 through 3 of Deep Well Ranch 1.46 ( Westwood), a Subdivision Within the Deep Well Ranch Master Plan, Totaling 104 Single-family Lots on Approximately 28 acres. (Property Owner: Chamberlain Development, LLC.; Applicant: Dorn Homes, Inc.)

Council Memo Printout

a. Westwood Vicinity Map

b. Westwood Aerial Map

c. Westwood Preliminary Plat

d. Westwood (DWR 1.46) Final Plat Phases 1-3

e. Resolution No. 3213 - Approval of Final Plats

First one started under Deep Well Ranch Masterplan.

Final plat for just the south half, 104 lots. The remainder of the lots will be final-platted at a later time.

Recommended for approval with a bit of contingency of a road dedication for ingress and egress.

Councilwoman Orr asks if there can be a multi-use path. Answer: Can be added later.

Passes 6-0

B. Approval of City Contract No. 2016-082A3 for a Two-Year Extension with Frontburner Media for Tourism Office Marketing and Public Relations. Funding is Available from the Transient Occupancy (Bed Tax) and is a Budgeted Expense.

Council Memo Printout

a. City Contract No. 2016-082A3 - Frontburner Media

b. City Contract No. 2016-082

Terms to remain the same, this summer alone, June -September a 3% increase. Weekends where hotels are filled at 90%. Continuing efforts as AZ Christmas City. 

Councilwoman Orr thanks the TAC. Councilman Goode applauds marketing for tourism. 

Last fiscal year, they passed $1M for the first time. 

Blair asks how often they market the airport. "That is one of the most exciting things they are promoting," Heather said. New campaign launching in January. A lot of new tourism from Denver is coming. Visitors love flying into Prescott. 

Mayor Pro Tem also recognizes Annie Steward! "She's a bright spot in the office," Mayor Mengarelli said.

Passes 6-0

 

C. Approval of City Contract No. 2020-092 for the Purchase and Installation of the Computer Aided Call Handling System called Total Response by Powerphone, for the Prescott Regional Communications Center in the Amount of $89,246.00. Funds are Available and Were Budgeted for in the FY19 Budget.

Council Memo Printout

a. Software License Agreement (Contract No. 2020-092)

b. Sole Source Procurement Document

c. Powerphone Sole Source Document

Director of Prescott Regional Communications Center - new system because previous system is 15 years old and is not being made or maintained any further.

This new system can be customized and adapted to local policies and procedures. 

Provides an integrated format, which no other company can provide. Shows EMS, Fire and Police at the same time.

Will also provide opportunity for an assessment and can make adjustments to system.

Can create a format so everyone is asked the same questions.

All 8 partners of the Prescott Communication Center have approved this expenditure, and it will be billed back depending on call volume. 

Councilman Goode said he thought the customization aspect was especially important. 

Passed 6-0

D. Approval of Amended Preliminary Plat for Bradshaw Hills Subdivision, Modifying the Proposed Building Setbacks.

Council Memo Printout

a. Aerial Vicinity

b. Zoning Vicinity

c. Bradshaw Hills Amended Preliminary Plat

d. Bradshaw Hills Revised Plat

e. Resolution No. 3213 - Approval of Final Plats

Subdivision has more homes closer together. Setback modified from 25 front and rear, to 15 front and rear, 7 on sides. Other changes are minor, this plan is in substantial conformance. P&Z approved 6-1.

These will be looked at in the future. 56% set aside for open space. One P&Z member would like to see a different layout, and it doesn't take advantage of the hillside like he thinks it should have.

Motion passes 6-0

E. Approval of Comprehensive Sign Plan (SIG19-003) for The Prescott Church of the Nazarene Located at 2110 Willow Creek Road, APN 116-07-007B. Property Owner: Prescott Church of the Nazarene; Applicant: A&B Sign Co.

Council Memo Printout

a. Zoning Map

b. Aerial Property Image

c. A&B Sign Co. Application Request

d. Proposed Sign Renderings

e. Pictures of Proposed Sign Locations

Add 2 signs (although one is being moved from current location.)

P&Z recommended approval 5-2.

No public comment. 

Councilman Goode - admits there are legitimate concerns, but wants to ensure the electronic lettering meets the standard of not too many changes. 

Lamerson concurs with Goode. 

Motion passes 6-0.

Quote of the day: Mark Twain, "The secret of getting ahead is getting started. 

9. ADJOURNMENT

Lynne LaMaster

Lynne LaMaster is the Founder and Editor of the eNewsAZ Network of websites. She asks a lot of questions! In her spare time, she loves photography, cooking and hanging out with her family.

Website: https://www.facebook.com/eNewsAZ/