Today: Jul 04 , 2020

Live Update of the Prescott City Council, April 14, 2020
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14 April 2020  

Council is online again! Starts at 3 PM.

Downloads:
 Agenda  Agenda Packet

Watch online:

City of Prescott Facebook

1. CALL TO ORDER

2. INTRODUCTIONS/ANNOUNCEMENTS

3. INVOCATION

Pastor Craig Heppe with Hillside Community Church of God

4. PLEDGE OF ALLEGIANCE

Councilman Blair

5. ROLL CALL

A. Roll Call

6. REGULAR AGENDA

A. Discussion Regarding Updates on the COVID-19 Pandemic.

Council Memo Printout

70 cases in Yavapai County.

The YRMC hospital is available - lots of beds if needed for COVID-19 patients. 

Steve Blair said he has 100 non-surgical masks available as of Thursday.

B. Discussion Regarding Potential Budget Impacts From the COVID-19 Pandemic.

Council Memo Printout

701K jobs lost in America in March.

15M jobs expected to be lost in April.

Jobless claims are leading this recession. 

"Definitely in a recession now," Mark Woodfill stated. 

Unfortunately, the graphs are not visible, so we will have to get them for you later.

City management took action when this started:

1. No travel for employees

2. Froze all capital projects and funds.

3. Hiring freeze.

Which funds this will impact?

General fund

82% of this fund comes from taxes.

Capto_Capture-2020-04-14_03-15-42_PM.jpg

Tourism fund will be affected. 

Public safety will remain to be seen, but there is still hope.

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Currently, hotel revenue is down about 80%.

"Right now, there are a lot of unknowns," Woodfill said. 

They have about 30% backup funds available. 

There are also some reserves that will be helpful. 

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We will prepare for it, and there will be a lot of contingencies in this budget.

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The next budget workshop will be greatly focused on cuts. "It's good, we have time for this... We will definitely get through this, we have been through uncertainties before."

Woodfill suggests they post a notice of intent to increase property tax levies - even if they don't need to do it. 

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Sischka asks about the fact that most recessions are market-driven, rather than government-driven. Will that make a difference.

"You like to think that it will open back on June first and then swing back, but it's not going to... This will affect the economy for decades... There are just so many unknowns," Woodfill stated. 

Councilwoman Rusing asked if there will need to be a reduction in staff, but they will try to look at other sources first. "When you lose institutional knowledge because you've laid people off, it is difficult to replace that," said Michael Lamar, City Manager.

"It's not Armageddon as far as I'm concerned, it's bad, there's no doubt it's bad, but we have been through bad times before," Blair said.

"I'll see you in 45 days, who knows what will happen then," Woodfill said. 

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Robin Sobatta made an airport fund presentation.

The FAA will award Airport grants, they want the funds to be used ASAP. Available for any purpose.

$1,042,542 will be awarded within the next two weeks. 

They have also been invited to apply for another $500K+ grant.

The taxiway Charlie will be 100% funded, no requirement for matching funds. 

Much of the money will be allocated to the terminal. But this will help keep people employed. 

LA Flight will be back on May 4th, if all goes as scheduled.

They are being very diligent at cleaning the planes. 

Councilmember Rusing thanked Dr. Sobata on her efforts. 

Graduation for ERAU will be moved to the October West event.

The week of the 20th will see steel beams in the ground for the terminal.

One comment from Ralph Hess was received discussing the problems with sale tax, and wants to them to mobilize resources to consider other tax sources. 

C. Approval of Minutes for the March 24, 2020 Voting Meeting.

Council Memo Printout

a. March 24, 2020 Voting Meeting

Passes unanimously. 7-0.

D. Adoption of Resolution 2020-1739 Approving City Contract No. 2020-176 an Intergovernmental Agreement between the City of Prescott and the Town of Prescott Valley for the Joint Purchase and Use of an Incinerator for Disposal of Drugs and Evidentiary Items. The Cost to the City of Prescott is $15,375.00 Plus Half of the Installation Costs, Funding is Available in the Public Works Enterprise Fund.

Committee Memo Printout

a. City Contract No. 2020-176

b. Resolution No. 2020-1739

c. Evidentiary Incinerator Quote

This will incinerate drugs - the current incinerator is no longer working - has not been for 6 months.

Currently, the Police Dept. has about 600 lbs of drugs stored up to destroy. 

Partnering with the town of PV makes sense. 

Rusing asks why it is oil-fired. It will be on PV's property, and they are not plumbed for natural gas.

Motion passes 7-0

E. Adoption of Resolution No. 2020-1740 Declaring a Temporary Moratorium on the Enforcement of Certain Land Development Code Sign Regulations

Council Memo Printout

a. Resolution No. 2020-1740 Suspending Temporary Sign Regulations

Councilman Goode suggested this originally, and thinks that this is a small measure the city can take to help small businesses. 

This will expire the withdrawal of the City's proclamation of emergency. It has its own sunset clause.

Councilwoman Rusing also thanks the City Parks & Rec staff for keeping the trails open.

Motion passes unanimously.

F. Adopt Resolution No. 2020-1741, Granting a Waiver to the Arizona Department of Transportation (ADOT) to Turn Back a Portion of Deep Well Ranch Road to the City of Prescott.

Council Memo Printout

a. Attachment 1 - ADOT Waiver

b. Attachment 2 - Vicinity Map Deep Well Ranch Road

c. Resolution No 2020-1741

d. D-NW-015 - Exhibit A

This road was built in accordance with the City of Prescott standards already.

Longterm, Deepwell Ranch Road will continue to the East. 

Councilwoman Rusing is concerned that the road to the airport entrance will not be adequate and it will have bottlenecks.

She thinks the road is failing, it will be difficult for ingress and egress. It will need curbs and sidewalks, too.

Rusing thinks that this road will add increased liability for the city. She doesn't think the road is wide enough.

Attorney Matt Podracke said that the liability potential is low.

Councilman Goode agrees with Rusing, and thinks the road should be wider. It will already be at capacity as it is. "The time to expand it is now," Goode says.

Goode thinks it needs 2 lanes in each direction.

Councilwoman Scholl states that they need to accept the road before they can do any improvements to it, and she also thinks the City cannot hold ADOT to standards that are new since it is 5 years later.

Blair stated, "I'm not going to step all over ADOT to say they didn't do a good job 5 years ago, we need to accept this."

Goode points out that this was accepted way before the Terminal was designed and planned. So, they need to accept the road, but then it can be adjusted to ensure there is adequate capacity for potential volume.

Mayor Mengarelli suggests that they need to ensure the city has the ability to expand, and they should then have the developers pay for it.

Passes unanimously. 

G. Adoption of Ordinance No. 2020-1714 Authorizing the Acceptance of a Public Water, Sewer, and Drainage Easement, from Creekview Housing L.L.C.

Council Memo Printout

a. Ordinance No. 2020-1714

b. Vicinity Map

Passes unanimously. 

H. Approval of City Contract No. 2020-175 to HintonBurdick CPAs & Advisors for the Independent Financial Statement Audit and Other Required Financial Reports for Fiscal Years 2020, 2021, and 2022, in an Amount not to Exceed $118,750.00 Over the Three Year Period. Funding is Available in the General Fund.

Council Memo Printout

a. Contract 2020-175 Auditing Services

b. Contract 2020-175 Exhibit A Request For Proposals

c. Contract 2020-175 Exhibit B HintonBurdick Proposal

The City charter requires them to change the auditors every three years. 

This is about a 3% increase over the previous auditors. 

This CPA firm has worked with several other communities across the state. 

Passes 7-0.

I. Approval of City Contract No. 2017-291A3, an Amendment to City Contract 2017-291 with Traffic Safety Inc., to Increase Funding in FY20 in the Amount of $150,000 to $300,000. Funding is Available in the Transportation Services Budget.

Council Memo Printout

a. Annual Pavement Marking Council Memo 2017 

b. City Contract No. 2017-291A1

c. City Contract No. 2017-291A2

Mayor Mengarelli's son works for the Traffic Safety company, so he is recusing himself from this discussion and vote.

The work was done, and it met the City's standards, and they are due this payment.

Rusing asks what the scope of work is? She points to crosswalks in front of schools.

They are putting out the type of paint and materials that the City requires. However, the City is already considering different products that may have longer longevity.

She also asks if there should be safety yellow and zebra striping for the crosswalks.

Craig says they will work on it.

Passes 6-0

J. Approval of City Contract No. 2020-179 to Asphalt Paving & Supply, Inc., and City Contract No. 2020-180 to Vulcan Materials Company, in an Amount not to Exceed $300,000.00 Each Annually, for Aggregate and Asphalt-Concrete Materials. Funding is Available from the Streets, Water, and Wastewater Funds.

Council Memo Printout

a. Bid_Tabulation_Aggregate_Materials_2020

Passes unanimously. 

 

K. Approval of City Contract No. 2018-201A2, and Amendment to City Contract No. 2018-201 with Fann Environmental, LLC, for Phase 3 of the Design Build Airport Well No. 5 Improvement Project, in the Amount of $2,585,471.00. Funding is Available in the Water Fund.

Council Memo Printout

a. Site Map - Airport Well No. 5

b. APW5 100% GMP - Final

c. City Contract No. 2018-201A2

When they drilled the well, it is rated at 2500 gpm.

 

L. Acceptance of Hazardous Fuels Mitigation Funding in the Amount of $124,164.00 from the State of Arizona Division of Fire and Forest Management as Part of the Wild Fire Hazardous Fuels (WFHF) Grant Program. The City’s Portion is $13,796.00 from the General Fund.

Council Memo Printout

Motion passes unanimously.

7. ADJOURNMENT

Lynne LaMaster

Lynne LaMaster is the Founder of the eNewsAZ Network of websites. She will be leaving for new adventures on May 15, 2020.

Website: https://www.facebook.com/eNewsAZ/